Difference between revisions of "Baka-Tsuki:Executive Council"
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| − | '''<big><big>This page is a draft. Information on this page is subject to change before being implemented. --[[User:Cthaeh|Cthaeh]] ([[User talk:Cthaeh|talk]]) 20:49, 1 May 2016 (UTC)</big></big>''' |
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| − | To do: |
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| − | *post forum thread with group request instructions and guidelines (draft below) |
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| − | *write announcements for site-notice, front page, forums |
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| − | *review and approval of details by other admins |
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==Executive council nominations and voting== |
==Executive council nominations and voting== |
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===Timeline=== |
===Timeline=== |
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| − | *'''Nominations '''(May |
+ | *'''Nominations '''(May 17 – May 29, 2016) |
| − | ::-[[Baka-Tsuki:Executive Council:2016 Nominations| |
+ | ::-[[Baka-Tsuki:Executive Council:2016 Nominations|Post on this page (link)]] |
::-Note the BT wiki and forums may be inaccesible for periods of time around May 20th |
::-Note the BT wiki and forums may be inaccesible for periods of time around May 20th |
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| − | *'''Voting''' (May |
+ | *'''Voting''' (May 29 – June 12, 2016) |
::-will be done in [https://www.baka-tsuki.org/forums/viewforum.php?f=14 the admin forum] |
::-will be done in [https://www.baka-tsuki.org/forums/viewforum.php?f=14 the admin forum] |
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| − | ::-if you do not have admin forum access and are eligible, [ |
+ | ::-if you do not have admin forum access and are eligible, [https://www.baka-tsuki.org/forums/viewtopic.php?f=79&t=22081 request access here] |
===What is it?=== |
===What is it?=== |
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| − | BT generally has a loose organizational structure that can make it difficult to decide things related to rules and policy normally. To help with that, last year we set up the 'executive council', which is just a group of people who volunteer to make decisions on any issues that come up. |
+ | BT generally has a loose organizational structure that can make it difficult to decide things related to rules and policy normally. To help with that, last year we set up the 'executive council', which is just a group of people who volunteer to make decisions on any issues that come up. Each year the positions open up for new (or old) volunteers to nominate themselves and help make decisions for the next year. |
===Procedure=== |
===Procedure=== |
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===Who is eligible to nominate themselves and vote?=== |
===Who is eligible to nominate themselves and vote?=== |
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| − | Any translators or editors (or other dedicated |
+ | Any translators or editors (or other dedicated contributors) on BT can nominate themselves to be on the council and vote on nominees. |
| − | Voting occurs on the admin forums, and to have access to the admin forum, you need to belong to one of the forum groups Project Translator (English), Project Editor (English), |
+ | Voting occurs on the admin forums, and to have access to the admin forum, you need to belong to one of the forum groups Project Translator (English), Project Editor (English), Alt. Language Project Translator/Editor (other languages), or one of the other smaller, miscellaneous groups. For guidelines on who is eligible and instructions how to request access, see the [https://www.baka-tsuki.org/forums/viewtopic.php?f=79&t=22081 first post in this forum thread]. |
In addition to voting, contributors on alternate language projects are welcome to nominate themselves as long as they can communicate in English and are willing to help decide issues on projects outside their own language. |
In addition to voting, contributors on alternate language projects are welcome to nominate themselves as long as they can communicate in English and are willing to help decide issues on projects outside their own language. |
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The primary expectations/duties as an executive council member are to be willing to read and respond regarding any policy issues that come up (such as DMCA policy details, project organization, give final interpretation on ambiguous policy). In general, volunteers should be reachable at least weekly, but ideally daily. |
The primary expectations/duties as an executive council member are to be willing to read and respond regarding any policy issues that come up (such as DMCA policy details, project organization, give final interpretation on ambiguous policy). In general, volunteers should be reachable at least weekly, but ideally daily. |
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| − | + | Very large policy changes should still be done only after getting feedback and support from the entire BT community. The executive council mainly deals with smaller policy issues and interpretation, or responding to time sensitive issues. |
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| − | However, the executive council can still have |
+ | However, the executive council can still have significant effect in how they decide policy should be implemented. Nominees that wish to make significant changes policy can/should indicate that when they nominate themselves to gather support in voting. |
===Voting details=== |
===Voting details=== |
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| − | We are looking for a final number of 5 people. One spot is reserved for a server admin, so there are 4 completely open positions. However, the server admin may choose to decline his spot, so it can be that all 5 spots need to be filled with volunteers. |
+ | We are looking for a final number of 5 people. One spot is reserved for a server admin, so there are 4 completely open positions. However, the server admin may choose to decline his spot, so it can be that all 5 spots will need to be filled with volunteers. |
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| − | Once nominations conclude, an admin forum poll will be opened with the names of all nominees. Everyone can vote once for each nominee, and the nominees with the highest number of votes will be the final executive council members. |
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| − | ==Thread to be opened in the forums== |
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| − | <pre> |
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| − | Usergroup requests |
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| − | Use this thread for requesting to be added to user groups on the forum and/or wiki. Alternatively, you can also submit the request on the [url=https://www.baka-tsuki.org/project/index.php?title=Help:Administration_Contact_Page]admin contact page on the wiki[/url]. |
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| − | When making a request please list |
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| − | [list][*][u][b]Username on the wiki[/b][/u] (assuming posting from you forum account) |
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| − | [*][b][u]Group(s) requesting access to[/u][/b], and whether you are referring to the forum or wiki |
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| − | [*]Any special circumstances (if applicable) such that your contributions are not obvious (ie you help edit before the translator posts on the wiki)[/list] |
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| − | The primary groups are: |
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| − | [u]Forum[/u] |
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| − | [list][*]Project Translator (English) |
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| − | [*]Project Editor (English) |
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| − | [*]Alt. Language Translator/Editor (all other languages)[/list] |
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| − | [u]Wiki[/u] |
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| − | [list][*] Translator (all languages) |
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| − | [*]Editor (all languages)[/list] |
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| − | For translators, the requirement is generally to have translated 1 full chapter posted on the wiki. |
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| − | For editors, the eligibility requirements are more ambiguous. The general requirement is to consistently make useful contributions over multiple months. While users who correct typos every once in a while when reading are appreciated, members of the wiki and forum editing groups should generally be more focused and/or be consistent, long-time contributors. |
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| − | </pre> |
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| − | ==Announcement to be posted as sitenotice== |
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| − | <div style="font-size:80%;border:1px dotted gray;padding:10px;background-color:#EEEEEE"> |
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| − | The site will be down for maintenance for a period of time around '''May 20th, 2016'''. A more accurate date and time will be given as it gets closer. |
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| − | Additionally, we have started the annual process of looking for volunteers among regular BT contributors to join this year's executive council and help resolve/decide policy on the site. Nominations run until May 27. [[Baka-Tsuki:Executive_Council|See this page for details]]. |
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| − | </div> |
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| − | ==Announcement to be posted on mainpage== |
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| − | (Assuming we add a news section back to the main page) |
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| − | |||
| − | {{News |
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| − | |date=13 May 2016 |
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| − | |title=Downtime in May (approximately May 20) and volunteering for BT executive council open |
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| − | *The site will be down for maintenance for a period of time around '''May 20th, 2016'''. A more accurate date and time will be given as it gets closer. |
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| + | Once nominations conclude, an admin forum poll will be opened with the names of all nominees. Everyone can vote yes/no for each nominee, and the nominees with the highest number of 'yes' votes will be the final executive council members. |
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| − | *Additionally, we have started the annual process of looking for volunteers among regular BT contributors to join this year's executive council and help resolve/decide policy on the site. Nominations run until May 27, after which voting will occur, if necessary, until June 10. [[Baka-Tsuki:Executive_Council|See this page for details]]. |
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| − | }} |
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Revision as of 05:58, 18 May 2016
Executive council nominations and voting
Timeline
- Nominations (May 17 – May 29, 2016)
- -Post on this page (link)
- -Note the BT wiki and forums may be inaccesible for periods of time around May 20th
- Voting (May 29 – June 12, 2016)
- -will be done in the admin forum
- -if you do not have admin forum access and are eligible, request access here
What is it?
BT generally has a loose organizational structure that can make it difficult to decide things related to rules and policy normally. To help with that, last year we set up the 'executive council', which is just a group of people who volunteer to make decisions on any issues that come up. Each year the positions open up for new (or old) volunteers to nominate themselves and help make decisions for the next year.
Procedure
To that end, we need volunteers from among BT contributors to be on the executive council and help decide policy.
Eligible volunteers should first nominate themselves on this on this wiki page. After the nomination period is over, if there are more volunteers than positions (which would be a good thing), voting will occur in the admin forums. Existing executive council members should also nominate themselves if they are willing to remain. See below regarding eligibility and voting access.
Who is eligible to nominate themselves and vote?
Any translators or editors (or other dedicated contributors) on BT can nominate themselves to be on the council and vote on nominees.
Voting occurs on the admin forums, and to have access to the admin forum, you need to belong to one of the forum groups Project Translator (English), Project Editor (English), Alt. Language Project Translator/Editor (other languages), or one of the other smaller, miscellaneous groups. For guidelines on who is eligible and instructions how to request access, see the first post in this forum thread.
In addition to voting, contributors on alternate language projects are welcome to nominate themselves as long as they can communicate in English and are willing to help decide issues on projects outside their own language.
Expectations
The primary expectations/duties as an executive council member are to be willing to read and respond regarding any policy issues that come up (such as DMCA policy details, project organization, give final interpretation on ambiguous policy). In general, volunteers should be reachable at least weekly, but ideally daily.
Very large policy changes should still be done only after getting feedback and support from the entire BT community. The executive council mainly deals with smaller policy issues and interpretation, or responding to time sensitive issues.
However, the executive council can still have significant effect in how they decide policy should be implemented. Nominees that wish to make significant changes policy can/should indicate that when they nominate themselves to gather support in voting.
Voting details
We are looking for a final number of 5 people. One spot is reserved for a server admin, so there are 4 completely open positions. However, the server admin may choose to decline his spot, so it can be that all 5 spots will need to be filled with volunteers.
Once nominations conclude, an admin forum poll will be opened with the names of all nominees. Everyone can vote yes/no for each nominee, and the nominees with the highest number of 'yes' votes will be the final executive council members.
